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Terms and Conditions

Fellowship Terms and Conditions

These terms are applicable to all Fellowship applicants.

To gain the most out of the APNIC Fellowship experience and to actively achieve the goals of this initiative, APNIC expects the fellows to comply with the following duties:

  • Attend at least 80% of the online fellowship program sessions, including APNIC Academy, and all selected sessions at the APNIC 56 conference.
  • Attend scheduled sessions with the mentors.
  • Subscribe to the Policy SIG (Special Interest Group) and apnic-talk mailing lists.
  • Actively participate in Policy SIG discussions and in the bottom-up consensus process.
  • Join a local Network Operators Group (NOG) if one is present in your economy of residence.
  • Register and keep up to date with the program on the APNIC 56 Conference website.
  • Participate in APNIC social media discussions where appropriate—Facebook, Twitter and LinkedIn.
  • Submit a summary report to APNIC within two weeks of the end of the fellowship program. More details on the length and focus of the report will be provided at the fellows briefing.
  • Complete conference and fellowship surveys to help APNIC improve these initiatives.

After the Fellowship ends, Fellows are encouraged to:

  • Participate in the Policy SIG mailing list to continue to engage with the discussions.
  • Subscribe to the APNIC Training mailing list to keep up to date with local face-to-face and online training activities.
  • Share your experience and knowledge with your colleagues, students, and management.
  • Participate in the local NOG, Internet governance and/or other related ICT events.

Requirements

  • Valid passport.
  • Conference and/or workshop registration.
  • Any other travel documents required by your economy, transit economy, and/or host country.

Visa and transit visa eligibility and requirements

Fellows are responsible for obtaining all the necessary visa and related travel documents. Upon request, APNIC will provide a formal invitation letter to attend an APNIC conference for which the fellowship grant is provided.

Travel

  • APNIC will cover the cost of flights and tickets will only be purchased after all the necessary travel documents are obtained, including visas and transit visas.
  • All tickets will be purchased based on the most direct route and least expensive fare. Fellows cannot create their own travel route, reroute, or extend any itinerary.
  • APNIC will not be liable for any loss or expenses incurred by an applicant while arranging the necessary travel documents and obtaining the required visas from the relevant country authorities.
  • APNIC will not be liable for any refusal to grant a visa by any relevant economy authority.
  • Obtaining and paying for any travel insurance is the sole responsibility of the fellow.
  • APNIC is not responsible for the loss or damage of any personal belongings.

The 2023 APNIC Fellowship program will include travel to attend APNIC 56 in Kyoto, Japan. You will be expected to be available to travel to the conference. By applying for a fellowship, you acknowledge that you will likely be required to show proof of COVID-19 vaccination to enter Japan, and that you will have to provide APNIC with all necessary information on request, including details of your COVID-19 vaccinations, to enable APNIC to book travel on your behalf to the conference.

Allowances

  • APNIC will provide complimentary registration to attend the workshop and/or conference. An email will be sent to successful fellows with details to register.
  • APNIC will book and cover the cost of a twin-shared hotel room either at the conference venue or within proximity.
  • Any hotel surcharges, e.g, telephone calls, room service, laundry, massage, movies, etc., are the responsibility of the fellow. It should be clearly noted that hotels may request a credit card or cash as deposit from a fellow to guarantee surcharge expenses.
  • A fixed cash allowance, as per fellowship package, will be provided to offset reasonable expenses such as ground transport, visa fee, and other incidentals not provided at the conference. This allowance will be paid upon the arrival of the fellow at the conference venue.

Dietary Requirements

While APNIC works hard to cater to all dietary requirements and tastes, in some locations and venues it is not possible to meet all requests.

On-site Reporting and Responsibilities

  • Fellows must attend all sessions and be present at the APNIC conference and/or workshop from start to finish every day.
  • Fellows must meet with their mentors for daily briefings at an agreed place and time at the APNIC conference venue.

Laws, Regulations, and Legislation

  • As a fellow to the APNIC conference, it is your responsibility to comply with all local laws, regulations, and legislation of the country or countries to which you will travel. These include immigration and customs.
  • APNIC is a not-for-profit organization incorporated in Australia and must therefore comply with all the laws, regulations, and legislation of Australia.

Health and Safety

  • Fellows are responsible for maintaining their personal health and safety during the face-to-face conference attendance.
  • APNIC strongly suggests that fellows seek guidance from their respective health authorities for any potential health risks in the city to be visited. Fellows should receive, at their own expense, all recommended vaccinations before traveling.
  • APNIC is not responsible for the personal health and safety of any fellow.
  • Obtaining and paying for any travel insurance is the sole responsibility of the fellow.
  • Upon request, APNIC will assist in claims processing, but APNIC will not pay nor apply for the claims.

Cancellation of Conference

If, for any reason the conference is cancelled, the APNIC Secretariat may in its discretion recommend the Fellowship Committee to consider the selected fellows for the next APNIC conference. APNIC and other entities, including but not limited to local organizers, sponsors and supporting organizations of the event, will NOT be liable for any losses or damage suffered or incurred by the fellows or any other third party arising out of, or in any way connected with, the cancellation of the conference. Such losses or damage include, but are not limited to, loss of airfare, accommodation deposits or other associated costs or loss or damage to property.

Deferral

If a fellow is unable to attend the fellowship program and the APNIC 56 conference due to unforeseen circumstances, upon a fellow’s written request, APNIC may in its discretion recommend the Fellowship Committee to consider the fellow for the next APNIC fellowship program.

Failure to Comply with Terms and Conditions

  • Please note that if a fellow fails to comply with any one of the above-mentioned terms and conditions of the APNIC fellowship program, APNIC reserves the right to determine the appropriate course of action. This includes but is not limited to:
    • Terminating the fellowship;
    • Cancellation of scholarship funds;
    • Withholding certificate of achievement.

Privacy Policy

  • APNIC has a privacy policy that contains information about:
    • How you may complain about a breach of the Australian Privacy Principles by APNIC, and how APNIC will deal with such a complaint;
    • How you may access and seek the correction of the personal information held by APNIC about you.
  • APNIC is collecting personal information from you to process your application for an APNIC fellowship. Without this information, APNIC may not be able to process your application.
  • APNIC will publish your name, gender, and economy on the public website and may also publish this information on APNIC’s social media accounts.
  • Please note, while it is unlikely your personal information will be disclosed to any overseas recipient, some of your personal information may be stored by APNIC using computer servers located outside Australia.